SOCIETY RULES

RULES AND REGULATIONS OF SOCIETY

1.        Name of the Society                     :       

2.       Location of the Office                  :       

3.      Category of Members                   :       

The Society shall consist of only one category of members: viz; ordinary members and life member. Further, the secretary may also have honorary members who are proposed by the EC at the recommendation of any one of the members of the EC based up on their contribution of the nominee to the society.

4.     Eligibility for Membership:

a. Eligibility to be decided by EC. He/she may apply to the Secretary of the Society with his/her application supported by two members. The Governing Body (Executive Committe) of the society shall decide on the admittance of the applicant to the Society. The Governing Body (Executive Committe) may refuse any person for Membership provided reasons for refusal shall be communicated to the person
Concerned.
b.    Ordinary membership fee                     Rs. 100 per annum or
Life membership fee                             Rs  1500 + Rs 50 for postage 
Foreign member life membership fee  US$ 100   

5.    Cessation of membership:
a. Any member may withdraw from the Society by giving a written notice to the         Secretary of his/her intention to do so, but such notice must reach him at least one calendar month before the 31st December in each year, failing which the member will also be liable to the Society for subscription for the following one year.
b. Majority of two-thirds or more of the total number of members voting in person may, by resolution passed at an annual or an extraordinary general meeting expel any member who in their opinion is guilty of conduct contrary to the interests of the society and any such member shall cease to be a member of the Society from the date of passing this resolution but may be proposed again for membership after the expiry of 12 calendar months from that date.
c.A member whose subscription is in arrears for three months shall not vote for any purpose whatsoever until such arrears have been cleared and if he casts his vote, it shall not be counted. A member whose subscription is in arrears for more than three months shall lose all the privileges of membership until his subscription has been paid and the Governing Body may at their discretion; order the removal of the defaulting member’s name from the Register of members.
d. Any member who ceases to be a member shall nevertheless remain liable for and shall pay to the society all monies which at the time of such member ceasing to be due from him/her to the society. The Governing Body (Executive Committee) shall have the power to waive either fully or partly the subscription in arrears in the event of such a member seeking readmission.
6.Register of Members
The Society shall maintain a Register of Members and record the names and addresses of all members for the time being and all changes in the membership which take place from time to time.
7. Rights & Privileges
a) Registered members will receive all the printed literature/journal etc. brought out by the Society.
b) Registered members will have that right to attend all General body meetings and   cast their votes as well as lodge their grievances, if any.
8. Governing Body:
The Governing Body (Executive Committee) of the society will consist of:
1.  President
2.  Vice President
3.  General Secretary
4.   Treasurer
5.   Joint Secretary
6.   Executive Committee members- Six (6)
For the first time of the Governing body (Executive Committee) is considered by members nominated by the founder and desirous members.
The term of the Governing Body (Executive Committee) shall be 2(two) years. Nomination for each post will be sought from General Body and elections will be held by secret ballot biannually at the time of Annual General Body meeting. In the first year of the society, only 3 members shall be elected for the post of Executive Committee members. Three more members shall be elected in the next year and subsequent years. The three senior members shall retired at the end of the term i.e. 2 years, but are eligible for election. Those members who are unable to attend the meeting shall send their vote by registered post to the Secretary of the Society.

9. Functions of the Governing Body (Executive Committee

PRESIDENT                          -    All meetings of the Governing Body shall be
chaired by the President.

VICE PRESIDENT       -To perform the functions of the President in his                                                                   absence.

TREASURER-Accounts of income and expenditure shall be  maintained by the Treasurer. An item wise register shall be maintained with the Treasurer. Sanction of  money on various scientific activities shall be done  by the Secretary. A statement of accounts shall be  presented at the Annual General Body meeting by   the treasurer.

JOINT SECRETARY-To perform all the duties as desired by the President and the Secretary General, to act as Secretary General in his absence

GOVERNING BODY- MEMBERS    - The Governing Body (Executive Committee)          members shall assist in formulating various activities of the Society./ They shall keep the        members informed on various developments and needs of the Society. The Governing Body shall work together to meet the objectives of the society and will have the right to plan the course of activities like arrangement of Lectures/Seminars/Workshops, the venue and time and other details, after the agenda is passed by the  Governing Body it shall be put to General Body for its approval for implementation.

10.  PERIODICITY OF GOVERNING BODY (EXECUTIVE COMMITTEE) MEETINGS:

The Governing Body shall meet as often as it may think fit, and shall make such regulations as it considered proper as to the summoning and holding of its meetings, but the record of its proceedings shall be pen to the inspection of the members of the Society.

11.       QUORUM FOR GOVERNING BODY MEETING:
One-third of the Governing Body present in person shall form a quorum for the transaction of business, but if any meeting has to be adjourned for want of quorum, then at the adjourned meeting the members present whatever their number shall form a quorum and shall have power to decide upon all matters which could have been disposed of at the meeting from which the adjournment took place. At the meeting of the Governing Body, voting shall be by members personally present.

12.       CHAIRMAN OF THE GOVERNING BODY MEETING:
If at any Governing Body meeting, the President is absent, the Vice-President will act as Chairman. In the absence of Vice President, the members of the Committee personally present at the meeting shall elect one of them as Chairman of the meeting.

13.VOTING AT GOVERNING BODY MEETINGS:
Every member of the Governing Body personally present at the meeting shall have one vote and in the event of an equality of votes, the Chairman of the meeting shall have a second or a casting vote, but in the exercise of his casting vote, the Chairman shall ordinarily vote for the status quo.

14.       ANNUAL GENERAL BODY MEETING:
An annual general body meeting will be held once in every calendar year as concluding session of the scientific meeting/Conference. An annual report of the activities of the Society will be presented by the Secretary at the General Body Meeting. The dates and venue for the next year’s meeting and any other matter pertaining to Society’s activities shall be discussed at the meeting. The Treasurer shall present the accounts at the General Body meetings.

15.       NOTICE FOR GENERAL BODY MEETING

a.         Notice of the general body meeting and of the business to be transacted thereat             shall be given 14 days previously by circular to all registered members of the             Society
b.    The accidental omission in giving this notice to any member of members or                                                                                                          non-receipt of the notice of a meeting by any member or members shall not  invalidate the proceedings of any such meeting,

17.       EXTRAORDINARY GENERAL MEETING:

a. The Governing Body may, whenever they think fit, call an Extra-ordinary general     meeting and shall do so on receiving a written requisition signed by at least 20     members of the Society for the time being.
b. Upon receipt of such requisition, the Governing Body shall convene an Extraordinary        General Meeting and, if the meeting is not convened within 14 days of such requisition being received by the secretary, the requisitionists or a  majority of them may themselves convene the meeting and all expenses of  convening the same shall be borne by the Society. Any meeting convened by the requisitionists shall be convened in the same manner as nearly as possible as that  in which general meetings are to be convened by the Society.

18.       CHAIRMAN OF THE GENERAL MEETING:

  1. If at any General meeting, the president is absent, the meeting shall be presided by the Vice president. If Vice president is also absent, the meeting shall elect one of the Governing Body members as Chairman of the meeting. The Chairman of the meeting shall have an original and also a casting vote, but in exercise of the casting vote, he shall ordinarily vote for the status quo.

 

  1. The Chairman of the meeting may with consent of the meeting adjourn any meeting, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

19.    VOTING AT GENERAL MEETING
At any General Body meeting a resolution, other than for election of the Governing Body, put to the vote of the meeting shall be decided on a show of hands. If a pool is demanded, it shall be taken in such manner and at such time and place and either immediately or after an adjournment not exceeding 7 days as the Chairman of the meeting directs and the result of the poll as declared by the Chairman of the meeting shall be deemed to be the resolution of the meeting at which the poll was demanded.

20.     MINUTES OF THE MEETING:

  The society shall maintain a correct and true record of the proceedings of the general
meetings as well as the meetings of Governing Body (Executive Committe) as    required under the Act.

21.      SOURCES OF INCOME:

  1. Registration fees during the conference organized by the Society/Membership Subscription collected from the members.

 

b.     Money shall also be collected from raising donations, advertisements released in   Journals/Proceedings/ other Publications brought out,

22.    FINANCIAL YEAR:

      Financial year shall end at the time of Annual meeting (last week of December/
beginning of January) when an audited account of the Income and Expenditure
statement will be presented by the Treasurer.

23. The books of account of the Society shall be kept at the Registered Office of the Society or at such other place as the Governing Body may think fit.

24. The Governing Body shall from time to time determine whether and to what extent and what time and place, and under what conditions and regulations, the accounts and books of the Society or any of them shall be open to the inspection of the members, and no members and no members shall have any right of inspecting any accounts or books or documents of the Society.

25.      BANK ACCOUNT
All the accounts in the name of “Society for Neurochemistry (India) (SNCI)” will be  operated by the Treasurers/ Secretary of Society.

26.  ANNUAL LIST OF GOVERNING BODY (SEC. 4 OF THE ACT ):

Once in every year a list of office bearers and members of the Governing Body shall be filed with the Registrar of Societies, _________ as required under the rules of  Government of ________________

27. Amendment (alteration, extension or abridgement) of ‘purposes’ (aims and objects) or change of name shall be done as per the rules of Registrar of Societies in the state of Andhra Pradesh.

28. The Society may sue or be sued in the name of President, Secretary, Treasurer as per provision laid down under the rules of  Registrar of Societies, Andhra Pradesh.

29.    DISSOLUTION AND ADJUSTMENT OF AFFAIRS:
If the Society need to be dissolved it shall be dissolved as per provisions laid down under the appropriate section applicable to state of _______________

30.    APPLICATION OF THE ACT
All the provisions under all the sections of the societies Registration Act of 1860 is  applicable to the state of __________ shall apply to the Society.    

 

 

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